How to find and export your Motive data

You don't need to export anything to get started

To find out whether your records may be worth a closer look, your team size and years in business are enough. This guide is for seeing what Motive holds and keeping a copy, especially before you change systems or cancel. For how licensing works, read how to sell or license your logistics company's data to AI developers.

How much you hold in Motive

We couldn't find a Motive help article that totals your records or lists how long each type of data is kept. A practical way to size your history is to open each report, set the widest filters available, and count the rows in the CSV export.

How to export your Motive reports

1. Log in to the Motive Fleet Dashboard and click Reports.
2. Open the report, for example Compliance > ELD Output File or Cards > Spend Summary Detail.
3. Apply the filters you need.
4. Click Export as PDF or Export as CSV. On the Drivers Workload report, the options are in the three-dot menu.

You can also click Schedule on reports such as Hours Worked, Timecard Details and the driver training reports to have them emailed automatically.

Motive's help article names Fleet Admins and managers as able to view and download the ELD Output File, and Fleet Admins for the Spend Summary Detail. It also notes one gap: Motive does not currently support exporting a report that includes safety violations for unidentified trips filtered by a specific truck, and suggests asking your Account Manager for a custom report.

How to create a Motive API key

For larger exports, a Fleet Admin can create an API key:

1. Log in to the Fleet Dashboard and click Admin in the left-hand menu.
2. Click Developers.
3. Click Create API Key, enter a name for the key and click Save.

Motive lets you switch Test Mode on or off for a key at any time. With Test Mode on, third parties holding your key can't change your data.

What Motive's terms say about your data

Motive's online Terms of Service (effective July 7, 2025) say:

• Ownership: "Customer shall own and reserve all right, title, and interest in and to the Customer Data."
• Motive's rights: you give Motive a "worldwide, irrevocable, perpetual, non-exclusive" right to use Customer Data to provide, analyze, support, operate and improve the Services and to develop new products and services. The terms also say "Motive does not sell any Customer Data to third parties."
• Motive Data: Motive owns "Motive Data", which includes usage and performance data, statistics, aggregate data and other de-identified data derived from Customer Data that can't be attributed to a particular customer.
• Motive Output: customers may not "use, sell, copy, modify, create derivative works based on, publicly perform, publicly display, or distribute the Motive Output outside of the Services, except for regulatory compliance purposes or otherwise with Motive's express consent." The terms define Motive Output as "the Hardware Data and other information and reports to the extent made available to Customer through the Services."
• After termination: "Motive will have no obligation to maintain Customer Data and may delete any copies of Customer Data."

Reports you export from Motive may count as Motive Output under these terms. Before sharing exported reports with anyone outside your business, check your signed agreement or ask Motive for its consent. Your signed agreement may differ from the online version.

Before you share anything from Motive

Motive data is mostly about drivers and vehicles, so it is full of personal details. See the trucking and haulage page for which records are usually the business's own and which are held for others.